Editing and Writing Services

Alchemy

Alchemy

Transforming the ordinary

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Famous Books with Errors

Famous Books with Errors

It is a lot of work to write a book, and authors and editor’s everywhere can never, no matter how hard they try, be perfect. It is a fool’s errand to consider perfection the goal. What ultimately matters is the story shines through in clear […]

Dashes (including faltering vs stuttering in dialogue)

Dashes (including faltering vs stuttering in dialogue)

I’ve been getting a lot of questions about faltering and stuttering in dialogue and dash usage. It can get pretty confusing which to use when. It all comes down to what industry you’re writing in, but you should be checking a style guide right for […]

Reduce Word Count and Improve Clarity

Reduce Word Count and Improve Clarity

The most important aspect of your writing is your story. Get your plot, characters, subplots, data, conclusions, and heart of your writing down on the page first. If you’re stuck or face writers block, check out author Adam Dreece’s Get Unstuck video.

The next important step is to make sure your reader can connect with and understand your fantastic story.

Once you get the story out, you might find yourself with 200,000 words that need to be cut down to 120,000. Or maybe you just want to mix together the right ratio of story, words, and magic.

When you’re subject to word count limits, or ready for the next step toward publishing, there are somethings you can do on your own. However, if you’re confused or unsure about any of these techniques, consult with your writing doctor (editor) to see which method is right for you.

Slay the Zombies: Cut Down Prepositions

Prepositions are those in-between words. They indicate relationships between other words (nouns vs. the sentence). Think of them as your coordinates and cardinal directions for your writing. Prepositions express position, direction, time, and source or origin. Like coordinates, too many or too few directions get us lost.

They can bring clarity, or, they can confuse your reader. They can be combined into phrases. They often hang on ‘zombie nouns’ or a noun which is actually a verb (action word) with a particular ending.

The Chicago Manual of Style 17th edition lists five ways of reducing prepositions (p. 279). Mostly, it results in hacking them up like a terrible zombie horde and chasing them out of your base—I mean writing.

Search your document for these words and see if you can write the sentence with fewer or without them:

in, into, to, toward(s), at, by, upon, about, from, that, below,
on, above, under, after, of, which, among, concerning,
whom, out of, until, before, during, as, plus, across, beyond,
through, beside(s), like, with, except, near, for,
against, despite, notwithstanding, off, throughout,
up, down, in front, behind, top, over, between, since

Zombie Nouns requiring a preposition or words ending in:
-ance
-sion
-tion
-ence
-ment

Get Active

While it is good to exercise your own body and mind, that’s not what we’re talking about here. We’re talking about making your writing more active. Words can get lazy too.

Writing a sentence in active voice means the noun is doing something directly, not having something done to them. Passive nouns make sentences longer.

Check to see how much exercise your nouns need, are they lazy or active?

Lazy nouns:

The librarian was reading the book.

Active Noun:

The librarian read the book.

Common culprits to trim away:

Was

Had

Has

Have

Were

Words ending in -ing

-ly get on with it

There is nothing wrong with those adverbs ending in -ly appearing in your writing. They can be necessary. However, do a quick search for ‘ly’ in your document or manuscript. -Ly adverbs are adjectives with a tail. They often follow around other adjectives like a lost puppy dog. Having too many adjectives can make your sentence confusing and cumbersome. You don’t want to be verbose. Can you rephrase without the-ly adverb? There are beautiful words out there which outshine these adverbs and their adjective companions.

Read it out loud

I failed to do this for one of my books. Not only did my writing suffer, but so did my readers. Reading it out loud can help you nip prolix sentences in the bud and make sure your reader knows what it is you’re talking about. Your brain and your editor’s brain will achieve a level of automation. Your brains will fill in gaps and assume that everything inside their thought towers is on the page. Sometimes, it isn’t on the page like you assumed it was. Changing the way your brain interacts with the story by reading it out loud will lead to clear and succinct writing. It’s also great practice for when you offer public readings, presentation, or create videos for your work.

Editors Make Mistakes Too, and it is Okay

Editors Make Mistakes Too, and it is Okay

It is a lot of work to write a book, and authors and editor’s everywhere can never, no matter how hard they try, be perfect. It is a fool’s errand to consider perfection the goal. What ultimately matters is that the story shines through in […]

So, You Want to be an Editor?

So, You Want to be an Editor?

People ask a lot of interesting questions of me. As an author and editor, it comes with the job. My favourite questions come from eager individuals genuinely impassioned by reading, writing, and editing. I’ve been asked, “how do you become an editor?”; often, this question comes from youth and adults looking to pursue an editing career. My short answer: it really depends. Here are some of the key things you are going to need if you want to be an editor.

Have a Passion for Words

If you can’t stand reading, writing, grammar, punctuation, spelling … don’t become an editor. Understanding meaning and etymology, syntax and grammar, communication theories (why and how we communicate), and unravelling the mystery and magic of words is an editor’s life. An editor knows a lot about words. If you don’t care about the oxford comma, this maybe isn’t the right job for you.

Value Precision

An editor’s life is words, their livelihood is precision. Editors are like policy makers; they decide what rules apply to their clients and guide their clients to a consistent, reliable, professional product. Editors rely on systems, ethics, principles, industry best practices, rules, and conventions, as well as experience. From these an editor makes deliberate decisions tailored to the industry, manuscript, paragraph, or even word they edit.

Editors rely on (and create) tools such as style guides, dictionaries, and media to polish content and assist creators and publishers reach readers. As an example, a fiction editor in the United States or Canada usually uses The Chicago Manual of Style to determine grammar and format. Someone writing in Europe may use the Oxford English Dictionary to determine spelling and meaning. A doctorate student in computer science would likely use the IEEE Computer Society Style Guide to format their thesis and cite their references.

A skilled editor navigates the world of rules, conventions, and guides, and is able to research, decide, and communicate those decisions to their clients.

Stop Being a Perfectionist

I’ll let you in on a secret. It took a really long time for me to figure this out. No one gets it right 100% of the time. Striving to get work completed precisely and consistently is more cost and time effective, lends to solid results, and ensures you don’t burn out. Panicking and driving yourself into a pit of despair over a comma splice isn’t going to make you a successful editor.

Editors need to be detailed. They need to be precise. They also need to accept perfection doesn’t exist. Accepting mistakes and issuing corrections when necessary is a huge part of an editor’s job. Newspaper editors issue corrections (and even apologies) when a story is found to be erroneous. New editions of books are published with errors and facts corrected.

Decide What Type

There are many types of editors. While it’s always a good idea to expand your knowledge and experience, you’ll need to be self-aware. Are you better at coaching and content development, or fact checking? Can you trump US English spelling bees, but don’t understand why it’s spelled honour in Canada? Do you love academics, but hate fiction? Do you prefer to read genre fiction, or, balk at the idea of vampires?

Answering these types of questions can help you determine what type of editor you’re going to become. Once you know that, you’ll be able to focus your education, understand your clients and audiences, and know which style guides and dictionaries you’re going to be sleeping beside for the rest of your life. (Yes, your style guide(s) and dictionary will become more important to you than your cat, well almost.)

Editor associations often have definitions of types of editors and what they do.

Get the Right Education

There are university certificates and degrees that focus on journalism, language history, business editing, publishing, non-fiction writing, fiction writing… the list is endless. If your passion is ecology and editing, you may want a university degree or even doctorate in ecology, and a certificate in publishing. Or, you may want to be a business editor and need to take a certificate or degree in business communications. Do you want to freelance or work for a big publishing firm? They both require different levels of experience and education.

Associations like Editors Canada also offer certification courses, which may be all you want to take for now. Deciding what type of content you love editing and knowing your strengths will help you pick the right education. Research what qualification companies and clients you want to work for expect you to have.

There are also webinars, books, videos, and community classes. Never stop learning no matter what type of editor you are. It comes down to: if you aren’t willing to do a little research and invest in learning, you won’t be effective in your career.

Decide You Are a Professional

You are a professional editor. Act like one. Present yourself well, research and follow the industry and audience you serve, and get organized. Act like an entrepreneur if you’re freelancing. Choose the right education, understand billing and invoicing (and taxes), keep records of clients and their projects. Consult with lawyers. Understand contracts, copyrights and trademarks, political climates, and laws which affect content you edit. Protect yourself with the right insurance, contracts, and agreements.

Join editing and writing associations, take continuing education seriously, and network. Understand the ethics and what it means to be an editor who interacts with clients. Associations for editors and writers often outline expected ethics, and have disciplinary boards for members who violate these ethics. If you’re robbing your clients by only running their work through a spell-checker, you’re not going to have a good professional reputation.

Practice

Getting experience is difficult. Employers are searching for unicorns with decades of experience and multiple degrees of education. While that’s fine for someone who has been working in one industry for the last fifteen or twenty years, it’s not so fine if you’re trying to gain meaningful employment without those things. Thankfully, you can start getting editing experience right now.

Offer to edit for organizations you volunteer for, or join clubs or associations where you can act as a junior editor on a volunteer basis. Start beta/alpha reading to help authors in the industry you hope to edit in. Keep track of who you edit for and ask them to be references. Keep samples of your work (with the author’s permission), and build a portfolio. Everywhere you are there is an opportunity to develop your skills. Keep your eyes and ears open and don’t be afraid to pitch an idea to your manager or point out a key error (professionally) in a friend’s blog.

 

Suggested Reading

The New Oxford Style Manual by The University of Oxford

The Canadian Press Stylebook by The Canadian Press

The Copy Editor’s Handbook by Amy Einsohn

The Chicago Manual of Style by The University of Chicago

Editing Canadian English by Editors Association of Canada

Gendered Talk at Work by Janet Holmes

Language and Gender by Penelope Eckert and Sally McConnel-Ginet

The Blue Book of Grammar and Punctuation by Jane Straus

Before You Get Published

Before You Get Published

Write Your Manuscript to the End Without a manuscript completed, it is impractical to begin the publishing journey. But, you’re eager to get the book to readers. That’s understandable. Creativity spirals out from you, encouraging you to craft your art and reach across the noise […]

Active vs. Passive Voice and When to Use Them in Your Manuscript

Active vs. Passive Voice and When to Use Them in Your Manuscript

Using the passive voice in your novel is not the end of the world. It isn’t grammatically incorrect, and, it is quite common. There are times when a passive voice is necessary, or, as a writer’s convention or style choice. However, your manuscript’s magic may […]

Thirteen Rules of an Editor

Thirteen Rules of an Editor

The Many Faces of Editing

The Many Faces of Editing

Authors seeking an editor can find themselves in a world of possibilities to bring magic to their manuscripts. The difficulty lies in knowing what type of editing is needed when and for what manuscript. It’s important to clarify the type of editing you require and […]